🔧 How to Set Up Badge Printing or Visitor Pre-Registration (Acre Security)

Whether you're managing guests or contractors, Acre Security’s systems let you streamline the process with badge printing and pre-registration features. Here’s how to get started:

🖨️ Set Up Badge Printing

Step 1: Connect a Compatible Badge Printer

• Ensure your badge printer (e.g., Zebra, Brother, HID) is connected to your system.
• Install necessary drivers on the host machine.

Step 2: Configure in the Acre Platform (ACT365/DNA Fusion)

• Log in to the Acre management portal.
• Navigate to Settings > Hardware > Printers.
• Click Add Printer, give it a name, and select the connected device.
• Set defaults (badge size, orientation, color vs. B&W).

Step 3: Design Badge Template

• Go to Badge Designer (under Visitor or Identity Management).
• Add fields: Name, Company, Photo, QR Code (for access), Date/Time, Host Name.
• Save and assign the template to the appropriate visitor type.

Step 4: Enable Auto-Print

• In Visitor Settings, enable Auto-Print on Check-In.
• Select the printer and badge template to use.

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📅 Set Up Visitor Pre-Registration

Step 1: Enable Pre-Registration

• Go to Visitor Management > Settings.
• Turn on Pre-Registration.
• Choose which user roles (e.g., receptionists, employees) can pre-register visitors.

Step 2: Configure the Visitor Form

• Customize the fields: Name, Email, Phone, Visit Reason, Host, Access Area.
• Enable required fields and check for data compliance (e.g., GDPR).

Step 3: Share the Pre-Registration Portal or Link

• Send staff a link to the pre-registration page.
• Optionally embed the form on your intranet or employee portal.

Step 4: Approve & Notify

• Enable approval workflows (optional).
• Automatically send confirmation emails with visit details, QR codes, or safety instructions.

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✅ Best Practices

• Use QR codes or barcodes on badges for fast access control integration.
• Set badge expiration times for added security.
• Train reception staff on manual check-in overrides.
• Monitor visitor logs and badge usage through the dashboard.